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Monday 11 December
My.Anglia > Academic > Qad > Collab > Academic Office - Quality Assurance Division (Institutional Approval)

Institutional Approval

The Senate has approved a two stage process for the approval of new collaborative partnerships with other institutions. This page is designed to provide you with an initial level of information on the process; full details are contained within the Senate Code of Practice on Collaborative Provision.

 

Informal discussions with the prospective Associate College:

Prior to the commencement of Stage One, it is expected that a significant amount of informal discussion has taken place between the relevant parties. This must include at least one visit to the proposed Associate College by a senior representative(s) of Anglia Ruskin University to explore and assess the viability of the collaborative link. A reciprocal exchange of information takes place which facilitates an understanding of the expectations of both parties in relation to the partnership. Details of the types of information provided by Anglia Ruskin are detailed in Section 3 of the Senate Code of Practice on Collaborative Provision.

 

Stage One: Approval in principle

The decision as to whether to proceed in principle to establish a formal link with a new institution is taken by the Corporate Management Team (CMT) based on information contained within an Outline Proposal Form. The form is completed by either the Dean of Faculty (for a Faculty initiative) or Deputy Vice-Chancellor (for a corporate initiative) based on the information gathered during the informal discussions.

Stage One may be confirmed by the signing of a 'Memorandum of Co-operation' (also know as a Statement of Intent), signed by the appropriate Deputy Vice-Chancellor at Anglia Ruskin University and a senior management representative of the prospective Associate College. Whilst the document isn't legally binding it confirms the partners' intent to work collaboratively together to explore the opportunities for developing the partnership. This may form an important part of relationship building process with institutions in certain countries, for example, China and Malaysia, where regarded as a significant document.

 

Stage Two: The Institutional Approval visit

The key element of Stage Two is a formal two day visit (known as the Institutional Approval event) to the prospective Associate College, preceded by a 10 week planning period which commences with receipt of the briefing document prepared by the College. The specific tasks undertaken during the planning period are shown in a typical 10 week timetable. During the visit the Panel will meet with representatives of the senior management team, academic staff involved with the delivery of Anglia Ruskin modules, current and, if possible, former students and staff with specific responsibilities for learning resources and other student support services, staff development and related activity, staff research, marketing, student support and guidance (academic and pastoral) and quality management and enhancement. The Panel will also undertake a tour of the physical and learning resources available to students.

Once CMT agrees to proceed to Stage Two, Athe Academic Office contacts the Principal of the prospective Associate College regarding a possible timetable for the visit. When provisional dates have been agreed, an Executive Officer and Panel Chair are assigned and the detailed preparation begins. A pre-meeting can be arranged between the Associate College and the Executive Officer to provide advice and guidance on the arrangements for the visit including the requirements for the documentation provided in advance of the visit and that to be provided on the day (see below).

 

The briefing document

The prospective Associate College prepares a briefing document for submission to the Academic Office at least 10 weeks before the date scheduled for the Institutional Approval event. The briefing document provides sufficient information for an Institutional Approval Panel to make an informed judgement about the nature of the proposed collaboration between Anglia Ruskin University and the prospective Associate College.

Requirements for the content of the briefing document

Appendix to the briefing document: library and learning resources checklist

 

Additional Information

In order to triangulate the information contained within the briefing document and that obtained from meetings held during the event, further documentary evidence is required for scrutiny by the Panel during the two day visit based on current courses (a “course” is the Anglia Ruskin University term for a programme of study leading to an award) delivered at the Associate College. The Executive Officer advises the prospective Associate College of the specific additional documentation required at least four weeks before the event. Examples of the types of evidence that may be required are given in Section 3 of the Senate Code of Practice on Collaborative Provision.

 

A standard condition for all new collaborative links is the joint signing of an Academic Agreement by the Vice-Chancellor (or appropriate Deputy Vice-Chancellor) of Anglia Ruskin University and Principal of the Associate College.

 

A collaborative arrangement with an Associate College is subsequently reviewed through an Institutional Review visit when the initial period of approval comes to an end (normally after five years). An Institutional Review may also be undertaken if a need is identified through Anglia Ruskin’s ongoing quality assurance and/or monitoring processes or at the request of the Associate College.

 

Guide to Managing Collaborative Partnerships

The smooth and effective operation of the link between the Associate College and Anglia Ruskin is essential and the Academic Office has developed the Guide to Managing Collabortaive Partnerships booklet which outlines the role of the Link Tutor for those links with Associate Colleges operating under a franchise arrangement.

 

Institutional Review Process